Practitioners Toolkit - Document library

Document library for public construction procurement.  Includes rules, guides, approved contracts, checklists and templates.

Ministerial Directions and Instructions for Public Construction Procurement

The Ministerial Directions and Instructions set out the mandatory rules for public construction procurement.

Guidance for Public Construction Procurement

The non-mandatory Guidance supports the mandatory Ministerial Directions and Instructions for public construction procurement.

Forms of contract for construction works

The following standard form contracts have been approved for use across the Victorian public sector.

Refer to Contracting Requirements (Direction 7.1) for further information on standard form contracts.

The following standard form contracts have been approved for use across the Victorian public sector.

New Suite of Contracts for Construction Works

Collateral documents (October 2023) comprise of:

  1. Form of Statutory Declaration
  2. Approved form of Deed of Novation
  3. Approved form of Subcontractor Deed of Novation
  4. Approved form of Consultant Deed of Novation
  5. Approved form of Unconditional Undertaking
  6. Approved form of Deed of Guarantee and Indemnity
  7. Approved form of Collateral Warranty
  8. Certificate as to Title

The Schedule of Government Requirements and the Schedule of Collateral Documents can be used with the Medium Works, Medium Works (Short Form) and the Minor Works (Short Form) contracts.

Existing Construction Works Contracts

Standards Australia General Conditions of Contract AS 2124-1992 used with Victorian Public Sector – Annexure Part B Special Conditions of Contract for use in association with Australian Standard General conditions of contract for AS 2124-1992 (December 2023)

Standards Australia General Conditions of Contract for Design and Construct AS 4300-1995 used with Victorian Public Sector – Annexure Part B Special Conditions of Contract for use in association with Australian Standard General conditions of contract for design and construct AS 4300-1995 (December 2023)

  • AS 4300-1995 General Conditions of Contract for Design and Construct (available through Standards Australia)

Forms of contract for construction services

  • This Consultancy Agreement (Short Form) is intended for lower complexity projects. While a maximum contract value does not apply, use of this Consultancy Agreement (Short Form) is intended for services below $3 million.

Request for tender conditions

The Request for Tender Conditions contain the Conditions of Tendering and the Tender Returnable Schedules.

Fact Sheets

Fact sheets provide answers to common questions

Defining public construction (Guidance 1.3b)

Templates

Proof of payment to subcontractors template

Refer to Contractual terms and conditions (Instruction 7.2) for further information on using the Proof of payment to subcontractors - statutory declaration.

Supplier performance shared reporting template

Note: open the supplier performance template through Google Chrome

Refer to Supplier performance and shared reporting regime (Instruction 8.2) for further information on using the supplier performance report template.

Occupational health and safety management templates

Refer to Mandatory evaluation criteria for OHS management (Attachment 1 to Instruction 3.7) for further information on the Mandatory evaluation criteria for occupational health and safety management.

Projects valued more than $500,000 (inclusive of GST)

Template occupational health and safety management systems are available at:

Projects valued less than $500,000 (inclusive of GST)

Template response to the occupational health and safety management criteria is available at Applying for pre-qualification Construction Supplier Register - category Low value works projects

Industrial relations management template

The industrial relations management self-assessment management checklist is available at:

Refer to Mandatory evaluation criteria for OHS management (Attachment 2 to Instruction 3.7) for further information on the Mandatory evaluation criteria for industrial relations management.

Financial standing template

Projects valued less than $500,000 (inclusive of GST)

The financial standing template for use with the category Low value works projects  is available at Applying for pre-qualification Construction Supplier Register - category Low value works projects

Practice notes

Detailed guides

Detailed guides provide support on specific aspects of construction procurement.

Offsite Construction Model Clauses

Occupational health and safety management guide - projects valued more than $500,000 (GST inclusive)

Refer to Evaluation criteria (Instruction 3.7) and Mandatory occupational health and safety management criteria (Attachment 1 to Instruction 3.7) for further information on the OHS management criteria.

Occupational health and safety management guide - projects valued less than $500,000 (GST inclusive)

Refer to Evaluation criteria (Instruction 3.7) and Mandatory occupational health and safety management criteria (Attachment 1 to Instruction 3.7) for further information on the OHS management criteria.

Industrial relations management

Refer to Evaluation criteria (Instruction 3.7) and Mandatory industrial relations management criteria (Attachment 2 to Instruction 3.7) for further information on the IR management criteria.

Supplier performance reporting

The Detailed guide to completing a supplier performance report sets out the method to follow when assessing the performance of suppliers. This guide also establishes the grading scales to apply when assessing how suppliers perform. Refer to Supplier performance and shared reporting regime (Instruction 8.2) for further information on supplier performance reporting.

Checklists

List of the mandatory requirements of the Directions and Instructions for Public Construction.

Tools and support

The Practitioners Toolkit includes key documents, guidance and information relating to the Ministerial Directions and Instructions for public construction procurement.

Contact the Construction Policy Team if you can't find what you need or require help in using one of these templates.

Reviewed 23/01/2024
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