Practitioners Toolkit

The Practitioners Toolkit includes key documents, guidance and information relating to the Ministerial Directions and Guides.

Important notices

Clarification when tender notices must be published on central portal - August 2019

The requirement when Tender Notices for low value Selective and Limited Tenders need to be issued from the Buying for Victoria Supplier Portal (formerly TendersVic) has been clarified, as noted in Tender Notices (Instruction 3.4).  The requirement for open tenders remains unchanged.  The requirement for low value Selective and Limited Tenders has been revised.

For Selective Tenders and Limited Tenders, in addition to any other means of communication, a Tender Notice must be sent to each potential tender participant invited to participate in the tender process from the nominated website where the expected value of the Selective Tender or Limited Tender is greater than the upper limit of the threshold values listed in Competition and contestability (Instruction 3.2).

Victoria's bid cost reimbursement policy for major projects construction projects revised - July 2018

Victoria's Bid cost reimbursement policy for major construction projects has been revised.  The policy now covers High Value High Risk Projects as identified by Victoria’s High Value High Risk Projects framework, as well as Public Private Partnerships and Alliance projects.

The policy sets out the criteria when partial bid cost reimbursement may be considered. The policy acknowledges industry as a vital partner in infrastructure delivery and reflects Victoria’s continuing commitment to this partnership. It also acknowledges the significant cost to industry of preparing bids for Victorian infrastructure projects.

Access Victoria's Bid cost reimbursement policy for major construction projects.

Government procurement requirements under International Agreements - December 2018

New requirements arising from Australia’s membership of the Trans-Pacific Partnership come into effect on 30 December 2018.

The new requirements relate to:

  • The calculation of tender open times, where the base period for a tender open time has been raised to 40 days. This can be reduced to 25 days if the tender meets one or all of the following: the tender is advertised electronically, the tender documents are available electronically, and tenders can be submitted electronically.
  • Requirements for advance (tender) notices for selective tenders, where a public notice must be published a minimum of 25 days in advance of a tender notice advising the public that a selective tender will be conducted.
  • The new requirement for domestic dispute resolution, which is reflected in the new Item 9 of Attachment 2 to Instruction 2.1 and the new clause 18 of the Model Request for Tender.

Government procurement requirements under International Agreements (Attachment 2 to Instruction 2.1) has been updated to reflect new requirements.

Detailed guide to completing a supplier performance report - December 2018

The Detailed guide to completing a supplier performance report is now available.  This guide sets out the method to follow when assessing the performance of suppliers and establishes the grading scales to apply when assessing how suppliers perform. The detailed guide is available at Supplier performance and shared reporting regime (Instruction 8.2).

Fact sheet - Minimum rates of pay for tip truck owner drivers - September 2018

A new fact sheet is available supporting the Government's Tip Truck Policy. This fact sheet summarises the policy, describes how to calculate minimum rates of pay for tip truck owner drivers engaged in the removal of soil and rock from excavation work on Victorian Government funded construction projects and sets out managerial responsibility and compliance requirements. Further detail on the policy is available at Contractual terms and conditions (Instruction 7.2.1(h)) and Compliance with legislative and policy requirements (Guidance 7.2.1).

Restriction on the use of certain cladding products - September 2018

The refreshed template standard form construction contracts available for Victorian public sector use have been amended to include clauses preventing the design with and use of aluminium composite panels or expanded polystyrene on government projects, unless the Building Appeals Board determines that the installation complies with the Building Act and other relevant legislation.

These clauses support the Government’s actions to minimise future risk faced by government from constructing new buildings that contain combustible cladding products.
Ensure that you use current versions of the template standard contracts available at Practitioners Toolkit - Standard form contracts.

Buying for Victoria website - September 2018

The Department of Treasury and Finance and the Department of Premier and Cabinet have recently launched the Buying for Victoria website. It can be found at buyingfor.vic.gov.au. This procurement portal is the first step to providing buyers and suppliers with a single location to access procurement information. You will find information about Victoria's Social Procurement Framework, a policy framework to harness the buying power of government to create social benefit for Victorian communities. While the Buying for Victoria website is being developed, information related to public construction policy and resources will remain on this website.

New versions of contracts for major and minor works - August 2018

New August 2018 versions of standard form works contracts (major and minor forms) are available at Practitioners Toolkit - Standard form contracts. The August 2018 versions include provisions supporting the Government's policy Minimum rates of pay for tip truck owner drivers. Refer to Contractual terms and conditions (Instruction 7.2.1(h)) and Compliance with legislative and policy requirements (Guidance 7.2.1) for a description of this policy. Practitioners should ensure that they use the current versions of the contracts.

Release of revised Ministerial Directions for Public Construction Procurement in Victoria – June 2018

On 1 July 2018 new principles and procedures replaced the former Ministerial Direction No.1 - Tendering provisions for public construction, Ministerial Direction No. 2 - Contractual provisions for public construction and Ministerial Direction No.4 - Construction requirements for a community fire refuge.

The new principles and procedures are presented in the Ministerial Directions and Instructions for Public Construction Procurement in Victoria (effective 1 July 2018).

The Ministerial Directions and Instructions are supported by non-mandatory Guidance for Public Construction Procurement in Victoria (effective 1 July 2018).

Refreshed standard form contracts were released on 1 July 2018 to complement the new Directions and Instructions, refer to Practitioners Toolkit - Standard form contracts.

Fact sheets presenting summaries of the new Ministerial Directions and comparing them to the old rules are available at Practitioners Toolkit - Fact sheets for public construction procurement.

Mailing list to receive updates about the Ministerial Directions and Instructions

Please email construction.procurement@dtf.vic.gov.au if you would like to be included in a mailing list to receive updates about public construction. Please let us know your name, your position title, your organisation and whether you are a procurement practitioner or legal advisor.

Further information

For more information in relation to construction policies, contact the Construction Policy Team.

Reviewed 09/08/2019
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