If you are not sure whether your project or program should undertake a Gateway Review, contact us.
Step 1
The first step in booking a Gateway Review is to complete the Gateway Project Profile Model (PPM) via the Online Reporting Platform (ORP).
To create a PPM if you are not a current user of the ORP, or you are a registered user and you cannot find your project in the ORP to initiate a gateway review, email the Gateway helpdesk and provide the project details requested.
The PPM provides an early indicative profile of the overall risks and issues of the project, and supports the determination of High Value High Risk (HVHR) status. The PPM also provides us with key insights as to the skills and experience that may be required in a review team, should a Gateway or assurance review be necessary.
The PPM is not designed to be onerous, and normally takes no more than an hour to complete. We understand that some information may be preliminary or estimated at this early stage.
The project profile model was updated in 2017 and again in 2025 to reflect the changes to the criteria to select projects under the HVHR Project Assurance Framework. Previous versions (i.e. the macro-enabled Word templates) may be useful for preliminary drafting or as an informal guidance tool, however formal submission of the PPM must be completed via the ORP. DTF encourages the use of this template for project assessment outside of the formal DTF processes where appropriate.
Step 2
The PPM completed on the ORP will be assessed by DTF to determine whether the project is HVHR, required to complete a Project Assurance Plan (PAP) and undertake assurance activities. You will be able to submit your PPM to DTF through the ORP.
Step 3
If a review is required, the project team will need to nominate a set of four consecutive days to hold the review, plus a three to four hour meeting approximately two weeks prior to the review dates to hold the planning session for the review. The review is initiated via the ORP by the project team.
Step 4
Once the nominated dates are confirmed, DTF will assemble an appropriate review team and liaise with you through the ORP regarding logistics and requirements for the review. Approximately six to eight weeks' lead time is required to organise a quality review.
Doubts?
If you are a Senior Responsible Owner (SRO) or Project Director and you are unsure whether your project is HVHR, or if you are not sure if your project should undergo a Gateway Review, you should:
- complete the PPM for your project in the ORP
- have a discussion with a representative from DTF's Infrastructure Division.
If you have questions, contact us:
Gateway Unit, Infrastructure Division
Department of Treasury and Finance
Level 5, 1 Treasury Place
Melbourne VIC 3002
Email: gateway.helpdesk@dtf.vic.gov.au
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