All Gateway Reviews in Victoria are organised through our Online Reporting Platform (ORP) hosted on a third-party, web-based application Shibumi. Please note that our team requires 6 to 8 weeks' lead time to organise a quality review and to ensure all necessary due diligence is completed.
If you are not sure whether your project or program should undertake a Gateway Review, contact us.
Prior to booking a Gateway Review
Prior to booking a Gateway Review, new projects, or projects that cannot be found in the ORP, must first be created in the ORP to enable a Project Profile Model (PPM) to be created. To request this, please email the Gateway Helpdesk with the required project details and users who need access.
Once a new project has been created, the PPM can be developed on the ORP. For historic projects that do not need a PPM to be created but are HVHR, a Gateway Review should then be initiated.
The PPM provides an early indicative profile of the overall risks and issues of the project and supports the determination of HVHR status. The PPM also provides us with key insights as to the skills and experience that may be required in a review team, should a Gateway or assurance review be necessary.
The guidance documents below outline the information required in the PPM. These may assist with preliminary drafting or while your team gathers information. The formal submission of the PPM must be completed through the ORP.
The PPM completed on the ORP will be used as part of DTF’s assessment to determine whether the project is HVHR. If so, the project will be subject to a Project Assurance Plan (PAP) and assurance activities.
Step 1
If a Gateway review is required to be undertaken on your project, the project team should nominate 4 consecutive days for the review, as well as a date for a 3 to 4-hour planning session approximately 2 weeks prior to the review dates.
The review is initiated by the project team on the ORP, where the proposed dates and relevant review information can be provided to DTF.
Step 2
Once the nominated dates are confirmed, DTF will assemble an appropriate review team and liaise with you through the ORP regarding review logistics and requirements. A lead time of approximately 6 to 8 weeks lead time is required to organise a quality review.
Doubts?
If you are a Senior Responsible Owner (SRO) or Project Director and you are unsure whether your project is HVHR, or if you are not sure if your project should undergo a Gateway Review, you should:
- complete the PPM for your project in the ORP
- have a discussion with a representative from DTF’s Infrastructure Division.
If you have questions, contact us:
Gateway Unit, Infrastructure Division
Department of Treasury and Finance
Level 5, 1 Treasury Place
Melbourne VIC 3002
Email: gateway.helpdesk@dtf.vic.gov.au
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