The policy objective of the government is that motor vehicle use supports the government’s service delivery requirements and also delivers effective outcomes in vehicle efficiency, safety and environmental performance.
Adherence to this policy is a requirement for all Victorian general government departments and agencies and should be used as a guide for all other agencies. It is to be applied consistently with the requirements of all relevant legislation, policies and contractual arrangements.
Vehicle Purchasing Policy
Only passenger and light commercial vehicles on the Approved Vehicle List are permitted for lease or purchase.
For more information see section 3.2.1 in the policy.
Use of private vehicles
There are strict rules governing use of private vehicles for government business purposes. An employee must obtain the approval of the employer before using his or her private motor vehicle during his or her employment.
For reimbursement following personal vehicle use, the employee must make a declaration stating the date and purpose of the trip, the number of kilometres travelled and the type of vehicle used.
Supervisors must not authorise use of a private vehicle:
- for more than 5 000 kms of travel for government business in a financial year. See the ATO website for details on the taxation rules except where specific authorisation is provided in writing by the appropriate departmental Secretary or agency chief executive officer; and
- for use on government business where the vehicle does not meet the safety and maintenance requirements for government vehicles, as described in the SMVP.
For more information on reimbursement rates and government liability, see section 3.3.13 of the SMVP.