Natural disaster events and allowable time limits

The following information provides details of recent natural disaster events and allowable time periods to incur expenditure and submit claims for reimbursement through Victoria’s Natural Disaster Financial Assistance (NDFA) scheme.

Any costs incurred after these deadlines will be deemed ineligible for reimbursement. Please note that these timelines allow the Victorian Government to comply with Commonwealth Government timelines for acquittal and audit requirements.

Natural Disaster Event

AGRN

Eligible categories and measures

Deadline to submit formal 'certified' estimate or market price**

When eligible expenses can be incurred

Lodgement of claims

Financial year lodgement date

Registered Councils impacted

Flood and Storm, 13 December 2018

830

Category A Measures

 

 

 

 

 

 

 

Emergency assistance for individuals

-

From event date up to 31/3/19*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

 

 

Relief and Recovery Centres

-

From event date up to 31/3/19*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

 

 

Counter disaster operations

-

Activities to be undertaken immeditaley prior to, during, and as soon as possible after the event (but before 31/3/19*)

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

 

 

Personal and Financial Counselling

-

From event date up to 31/3/19*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

Flood and Storm, 13 December 2018

830

Category B Measures

 

 

 

 

 

 

 

Emergency works and immediate reconstruction works

-

From event date up to 31/3/19

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

 

 

Counter disaster operations for the protection of the general public.

-

Activities to be undertaken immeditaley prior to, during, and as soon as possible after the event (but before 31/3/19*)

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

 

 

Essential public asset reconstruction works


1/03/2020

From date of approval to 30/6/21

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19 (if formal certified estimate/market price is received early)
19-20
20-21

Alpine, Buloke, Indigo, Loddon, Moorabool, Wangaratta, Wodonga, Northern Grampians, Moira

Flood and Storm, 13 December 2018

830

Category C Measures

N/A

N/A

N/A

N/A

N/A

Flood and Storm, 13 December 2018

830

Category D Measures

N/A

N/A

N/A

N/A

N/A

Rosedale Bushfire commencing 4 January 2019

837

Category A - Measures

 

 

 

 

 

 

 

e) removal of debris from residential properties to make them safe and habitable

-

From event date up to 30/04/19*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Wellington

 

 

f) extraordinary counter disaster operations

-

From event date up to 30/04/19*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

18-19

Wellington

Rosedale Bushfire commencing 4 January 2019

837

Category B - Measures

 

 

 

 

 

 

 

a) Counter Disaster Operations for the protection of the general public

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Wellington

 

 

b) Emergency Works for essential public assets

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Wellington

 

 

c) Immediate reconstruction works for essential public assets

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Wellington

 

 

d) Essential public asset reconstruction works in which costs are estimated

1/03/2020

From date of approval to 30/6/21

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19 (if formal certified estimate/market price is received early)
19-20
20-21

Wellington

Rosedale Bushfire commencing 4 January 2019

837

Category C - Measures

N/A

N/A

N/A

N/A

N/A

Rosedale Bushfire commencing 4 January 2019

837

Category D - Measures

N/A

N/A

N/A

N/A

N/A

Victorian Bushfires commencing 28 February 2019

846

Category A Measures

 

 

 

 

 

 

 

a) emergency food, clothing or temporary accommodation

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw,  Cardinia, East Gippsland,  Latrobe,  South Gippsland,  Wellington,

 

 

b) repair and replacement of essential items of furniture and personal effects

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw,  Cardinia, East Gippsland,  Latrobe,  South Gippsland,  Wellington,

 

 

c) essential repairs to housing

-

From event date up to 28/02/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19,  19-20

Baw Baw,  Cardinia, East Gippsland,  Latrobe,  South Gippsland,  Wellington,

 

 

d) demolition or rebuilding to restore housing to a habitable condition

-

From event date up to 28/02/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

e) removal of debris from residential properties to make them safe and habitable

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

f) extraordinary counter disaster operations

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

g) personal and financial counselling

-

From event date up to 28/02/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

 h) Community Recovery Officer

-

From event up to 30/6/21*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

19-20, 20-21

Baw Baw,  Cardinia, East Gippsland,  Latrobe,   Wellington (DHHS to claim costs associated with this role)

Victorian Bushfires commencing 28 February 2019

846

Category B Measures

 

 

 

 

 

 

 

a) Counter Disaster Operations for the protection of the general public

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

b) Emergency Works for essential public assets

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

c) Immediate reconstruction works for essential public assets

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

 

 

d) Essential public asset reconstruction works in which costs are estimated

1/03/2020

From date of approval to 30/6/21

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19 (if formal certified estimate/market price is received early)
19-20
20-21

Alpine, Baw Baw, Benalla, Cardinia, East Gippsland, Indigo, Latrobe,  Mansfield, Mitchell, Murrindindi, South Gippsland, Towong, Wangaratta, Wellington, Yarra Ranges

Victorian Bushfires commencing 28 February 2019

846

Category C - Measures

N/A

N/A

N/A

N/A

N/A

Victorian Bushfires commencing 28 February 2019

846

Category D - Measures

N/A

N/A

N/A

N/A

N/A

Timbarra  Bushfires commencing 16 January  2019

852

Category A Measures

 

 

 

 

 

 

 

a) emergency food, clothing or temporary accommodation

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

East Gippsland

 

 

b) repair and replacement of essential items of furniture and personal effects

-

N/A

N/A

N/A

East Gippsland

 

 

c) essential repairs to housing

-

N/A

N/A

N/A

East Gippsland

 

 

d) demolition or rebuilding to restore housing to a habitable condition

-

From event date up to 16/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

East Gippsland

 

 

e) removal of debris from residential properties to make them safe and habitable

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

East Gippsland

 

 

f) extraordinary counter disaster operations

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

East Gippsland

 

 

g) personal and financial counselling

-

From event date up to 16/01/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

East Gippsland

Timbarra  Bushfires commencing 16 January  2019

852

Category B Measures

 

 

 

 

 

 

 

a) Counter Disaster Operations for the protection of the general public

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

East Gippsland

 

 

b) Emergency Works for essential public assets

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

East Gippsland

 

 

c) Immediate reconstruction works for essential public assets

-

From event date up to 30/04/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

East Gippsland

 

 

d) Essential public asset reconstruction works in which costs are estimated

1/03/2020

From date of approval to 30/6/21

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19 (if formal certified estimate/market price is received early)
19-20
20-21

East Gippsland

Timbarra  Bushfires commencing 16 January  2019

852

Category C - Measures

-

N/A

N/A

N/A

N/A

Timbarra  Bushfires commencing 16 January  2019

852

Category D - Measures

-

N/A

N/A

N/A

N/A

Thomson Catchment   Bushfires commencing 25 January  2019

854

Category A Measures

 

 

 

 

 

 

 

a) emergency food, clothing or temporary accommodation

-

N/A

N/A

N/A

N/A

 

 

b) repair and replacement of essential items of furniture and personal effects

-

N/A

N/A

N/A

N/A

 

 

c) essential repairs to housing

-

N/A

N/A

N/A

N/A

 

 

d) demolition or rebuilding to restore housing to a habitable condition

-

From event date up to 25/01/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

Baw Baw, Latrobe and Wellington

 

 

e) removal of debris from residential properties to make them safe and habitable

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe and Wellington

 

 

f) extraordinary counter disaster operations

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe and Wellington

 

 

g) personal and financial counselling

-

From event date up to 25/01/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

Baw Baw, Latrobe and Wellington

Thomson Catchment   Bushfires commencing 25 January  2019

854

Category B Measures

 

 

 

 

 

 

 

a) Counter Disaster Operations for the protection of the general public

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe and Wellington

 

 

b) Emergency Works for essential public assets

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe and Wellington

 

 

c) Immediate reconstruction works for essential public assets

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe and Wellington

 

 

d) Essential public asset reconstruction works in which costs are estimated

1/03/2020

From date of approval to 30/6/21

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19 (if formal certified estimate/market price is received early)
19-20
20-21

Baw Baw, Latrobe and Wellington

Thomson Catchment   Bushfires commencing 25 January  2019

854

Category C - Measures

N/A

N/A

N/A

N/A

N/A

Thomson Catchment   Bushfires commencing 25 January  2019

854

Category D - Measures

N/A

N/A

N/A

N/A

N/A

Victoria Bushfires and Storms commencing 30  January  2019

859

Category A Measures

 

 

 

 

 

 

 

a) emergency food, clothing or temporary accommodation

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Campaspe, Mitchell

 

 

b) repair and replacement of essential items of furniture and personal effects

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw

 

 

c) essential repairs to housing

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw

 

 

d) demolition or rebuilding to restore housing to a habitable condition

-

From event date up to 30/01/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

Baw Baw, Latrobe, Wellington

 

 

e) removal of debris from residential properties to make them safe and habitable

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe, Wellington, Campaspe, Cardinia, Macedon Ranges, Mitchell, Sth Gippsland.

 

 

f) extraordinary counter disaster operations

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe, Wellington, Campaspe, Cardinia, Macedon Ranges, Mitchell, Sth Gippsland.

 

 

g) personal and financial counselling

-

From event date up to 30/01/20*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19, 19-20

Baw Baw, Latrobe, Wellington

 

 

 h) Community Recovery Officer

-

From event up to 30/6/21*

Regular intervals, individual claims should be submitted within 8 weeks after the works/services being completed and not exceed $500,000.

19-20, 20-21

Baw Baw, Latrobe, Wellington 
(DHHS to claim costs associated with this role)

Victoria Bushfires and Storms commencing 30  January  2019

859

Category B Measures

 

 

 

 

 

 

 

a) Counter Disaster Operations for the protection of the general public

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe, Wellington, Campaspe, Cardinia, Macedon Ranges, Mitchell, Sth Gippsland.

 

 

b) Emergency Works for essential public assets

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe, Wellington, Campaspe, Cardinia, Macedon Ranges, Mitchell, Sth Gippsland.

 

 

c) Immediate reconstruction works for essential public assets

-

From event date up to 30/05/19*

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19

Baw Baw, Latrobe, Wellington, Campaspe, Cardinia, Macedon Ranges, Mitchell, Sth Gippsland.

 

 

d) Essential public asset reconstruction works in which costs are estimated

1/03/2020

From date of approval to 30/6/21

Regular intervals, individual claims should not exceed $500,000 with the final claim submitted within 8 weeks after the works/services being completed.

18-19 (if formal certified estimate/market price is received early)
19-20
20-21

Baw Baw, Latrobe, Wellington, Campaspe, Cardinia, Macedon Ranges, Mitchell, Sth Gippsland.

Victoria Bushfires and Storms commencing 30  January  2019

859

Category C - Measures

N/A

N/A

N/A

N/A

N/A

Victoria Bushfires and Storms commencing 30  January  2019

859

Category D - Measures

N/A

N/A

N/A

N/A

N/A

* Councils required to advise DTF if further time is needed at least 2 weeks prior to the end of the allowable time period for Category A expenditure. 

For Category B Emergency and Immediate Works, Councils required to advise VicRoads at least 2 weeks prior to the end of the allowable time period as per Guideline 1: Claims and eligibiity for essential public assets page 7. 

For Essential public asset Reconstruction works, Councils required to advise VicRoads, 3 months prior to the end of the allowable time period, as per Councils required to advise VicRoads as per Guideline 1: Claims and eligibiity for essential public assets page 7.

** Estimates (best estimates) are to be updated in the Automated Claims Management System (ACMS) at a minimum on a quarterly basis, for all outlays

Reviewed 04/07/2019
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