Whole of government standard motor vehicle policy

Overview

VicFleet manages the Victorian Government standard motor vehicle policy. This policy is obligatory for all Victorian Government departments and inner-budget agencies, and should be used as a guide for all other government agencies.


The standard motor vehicle policy (SMVP) is a whole of Victorian Government framework to optimise the management and use of government vehicle assets for the benefit of all departments and agencies and for the government overall.  

The SMVP maintains a focus on key fleet objectives including fleet efficiency, vehicle and passenger safety, environmental sustainability and support for the Australian vehicle manufacturing industry.

Australian manufactured vehicle policy

Only passenger vehicles that are substantially manufactured in Australia are permitted for lease or purchase.

This policy also applies to light commercial vehicles except when there are no suitable Australian manufactured vehicles available to meet requirements.

For more information see sections 3.2.1.4 and 3.2.1.6 in the SMVP.

Use of private vehicles

There are strict rules governing use of private vehicles for government business purposes. An employee must obtain the approval of the employer before using his or her private motor vehicle during his or her employment.

For reimbursement following personal vehicle use, the employee must make a declaration stating the date and purpose of the trip, the number of kilometres travelled and the type of vehicle used.

Supervisors must not authorise use of a private vehicle:

  • for more than 5 000 kms of travel for government business in a financial year. See the ATO website for details on the taxation rules external site icon except where specific authorisation is provided in writing by the appropriate departmental Secretary or agency chief executive officer; and
  • for use on government business where the vehicle does not meet the safety and maintenance requirements for government vehicles, as described in the SMVP.

For more information on reimbursement rates and government liability, see section 3.3.13 of the SMVP.